FileCloud
Enterprise File Storage and Collaboration
FileCloud is a robust content collaboration platform (CCP) that offers comprehensive compliance, data governance, data leak protection, data retention, and digital rights management functionalities. It seamlessly integrates workflow automation and provides granular control over content sharing across various enterprise platforms. With features like automatic metadata extraction from Microsoft Office files and image files, FileCloud empowers users while ensuring secure access and management of data.
FileCloud Enterprise Server
Run your own private enterprise file sharing solution, seamlessly integrated with your IT infrastructure and storage.
Self-hosted by you, data stays on-premises.
Enable remote access, sync to network shares (NTFS).
Option to deploy as hybrid solution.
Features Highlight
Self-Hosted
On-Premises
Run FileCloud on your infrastructure, with full control over your data.
AWS, Azure, & OCI
Self-host FileCloud on AWS, AWS GovCloud, and Azure. Pre-built FileCloud images are available on AWS, Azure, and Oracle Cloud Infrastructure (OCI) marketplaces.
Flexible Storage
Supports local storage (Disk, Network Shares, CIFS/NFS) and cloud storage. FileCloud can connect to multiple storage endpoints.
Object Storage
Supports AWS S3, Azure Blob, Wasabi, EMC ECS, and other S3 compatible storage systems. Both primary (managed) and file gateway (Network Share) storage modes are supported.
Integrate with Existing File Servers
Active Directory (AD)
Integrate with Microsoft Active Directory (AD) or LDAP to synchronize user accounts and groups.
NTFS Permissions
Allow remote access to existing Windows File servers, preserving user NTFS permissions.
Branch Office Support
Provide fast access to files to remote branch offices while reducing network latency.
Full Text Search
Seamlessly find documents by searching through file content, even in your existing file shares.
Customization
Broadcast Your Brand
Bring your business front and center with your branding and logos visible across all devices.
Own Domain
Maintain brand consistency by running your FileCloud platform under your own domain.
White Label
Customize all aspects of FileCloud, including login pages, emails, notifications, password requirements, newsfeed, languages, and calendar format.
Multi-Language
Support language localization for FileCloud users. Options include: English, German, Dutch, French, Spanish, Italian, Portuguese, Arabic, Chinese, and Russian.
Security
Ransomware Protection
Heuristic file content scanning engine to detect and block ransomware.
Encryption at Rest and in Transit
Full AES-encryption of files at rest; data in transit is secured by TLS or SSL protocols.
Anti-Virus Scanning
Automatic anti-virus scanning of files when uploading. Integrate with any enterprise anti-virus (e.g. Symantec) that supports ICAP. Options to integrate with cutting-edge solutions, such as Votiro and OPSWAT, for bulletproof protection.
NIST 800-171 & FIPS 140-2 Compliance
FileCloud offers FIPS 140-2 compliance, validated by the National Institute of Standards and Technology (NIST). It also has a NIST 800-171 template as part of its Compliance Center.
ReCAPTCHA Integration
Protect your site from spambots by enabling reCAPTCHA. This is applied whenever users log in or access a password-protected file or folder share.
Two-Factor Authentication (2FA)
Add an extra layer of protection when logging in using email, Google Authenticator, or SMS security code (via Twilio).
Single Sign-On (SSO)
FileCloud has integrated SAML 2.0, Microsoft NTLM, and Microsoft ADFS login support. You can configure multiple IDPs and deploy SSO for desktop and mobile clients.
SIEM Integration
Integrate FileCloud with Security Information and Event Management (SIEM) tools to streamline monitoring of alerts and audit events.
Compliance
Built-in support for HIPAA, ITAR, GDPR, NIST 800-171, and the Saudi PDPL via the Compliance Center, with additional support documentation for FINRA, FIPS 140-2, CMMC, and more.
Zero Trust File Sharing®
Create secure file transfer shares that leverage Zero Trust encryption for an additional layer of hyper-security. FileCloud’s Zero Trust folders give you exclusive control who can access your sensitive data.
Collaboration
File Locking
Users can lock or check out files to avoid conflicting changes and ensure version control.
Workflows
Design custom workflows to automate business processes using simple ‘If this, then that (IFTTT)’ steps, with FileCloud’s built-in, no-code Workflow Automation tool.
Smart Notifications
Alerts users when shared files or folders are changed. Admins have granular control of notifications.
Comments
Enable conversations around files, with FileCloud’s tools enabling seamless feedback and collaboration.
Activity Stream
Keep track of file activity such as who, when, what (activity type), and how (device type) for full traceability at your fingertips.
File Upload Restrictions
Easily restrict the types of files that can be uploaded by creating a list that explicitly allows or blocks specified file extensions.
Ideal for MSPs
Multi-Tenancy
Multi-Tenancy architecture for Managed Service Providers (MSPs) and large enterprises.
High Availability
Scales effortlessly and offers failover capability to maximize uptime.
Sync, Share, and Mobile Access
Remote Access
Allow users to access, share, sync, and collaborate on files from anywhere and with any device.
Synchronization
Sync content across devices, as part of a comprehensive endpoint backup or as a selective sync process.
Mobile Apps
Allow access to files from iOS and Android.
Drive
Mount your remote files as a network share in Windows Explorer.
FileCloud Desktop
All-in-one sync and drive desktop client (currently available as beta for macOS).
FileCloud for Office
Enable desktop client access to files within the security of the FileCloud environment using FileCloud for Office.
Content Management
Custom Metadata
Define custom metadata sets with attributes of different data types (text, date, list, Boolean, and more).
Default Metadata
Attach mandatory metadata elements to all the files created and added to FileCloud.
Automate Content Classification
FileCloud can automatically classify content upon upload with built-in search patterns and metadata sets. Users can create custom patterns and sets to suit a wide variety of enterprise needs. A built-in AI classifier enables you to find a broad range of patterns.
Federated Search
Search and discover files faster using keyword search across file names, metadata, and file content. Automate protection for sensitive data with metadata and federated search in user home folders and team folders.
Automatic Metadata Extraction
FileCloud provides automatic extraction of embedded metadata within Microsoft Office files and image files, which can be used to search, categorize, and manage data.
Automate your PII/PHI/PCI Discovery
Automate your discovery process to facilitate privacy regulations. Quickly locate Personally Identifiable Information (PII), Protected Health Information (PHI), payment card information, and other sensitive content.
File Sharing
Advanced Sharing
Perform secure file transfers by sharing files publicly with a link or privately with internal users or groups. Apply password protection, expiration dates, read/write privileges, and download limits.
Built-in Document Preview
Preview documents (Word, Excel, PowerPoint, and PDF) and special file types, such as DICOM medical images and Computer Aided Design (CAD) files.
Email Files (.eml) Viewer
Users can upload, view, and forward email files (.eml extensions) directly within FileCloud.
Large File Support
Upload and share large files with no size limit. Pause and resume large file uploads after a loss of connectivity without losing progress.
Granular Permissions
FileCloud is designed to fit any existing file share structure and permission hierarchy. Set permissions at folder and subfolder level for full accountability.
Unlimited External Accounts
Share files with an unlimited number of external users, including partners, clients, and vendors, without adding to your license cost. Track file activity for guest accounts with our comprehensive audit trail.
Download Files as PDFs
Enable one-click PDF downloads of multiple file types to streamline file export and review processes.
Share links as QR Codes
QR codeAs enable seamless sharing by allowing users to scan and insAtantly access content from any device.
Microsoft 365 Add-ons
FileCloud for Office
FileCloud for Office supports automatic file-lock management, collaboration through comments, share management, and version visibility for Word, Excel, and PowerPoint documents.
MS Outlook Add-on
Automatically upload large file attachments to FileCloud and send a share link for extra security and traceability when sharing files.
Microsoft Office Add-on
Edit and save documents directly from Word, Excel, or PowerPoint for seamless collaboration.
Edit in Your Browser
Integrate with Microsoft Office Online server or LibreOffice to open and edit documents in your browser.
Office Mobile Apps
Edit documents saved in FileCloud on the go from any device, with user-friendly mobile apps for iOS and Android.
Administrator Features
User Management
Manage users, groups, storage quotas, and granular security policies.
Role-based Access
Delegate admin operations to fellow system administrators.
Powerful REST APIs
Integrate with FileCloud in minutes and create apps on top of the FileCloud platform.
File Analytics and Reports
Get valuable insights on your business and collaboration, including usage trends, access by geo, and content mix.
Remote Device Management
Admins can manage all connected devices from one, streamlined dashboard. Global policies can restrict access based on device type or IP address. Admins can also remotely wipe devices or block users.
Full Audit Logs
Access and export comprehensive audit logs that include who (user) did what (file activity), when (timestamp), where (IP address), and how (connected device).
Data Loss Prevention
Remote Wipe
Remotely wipe or block devices to prevent unauthorized access if devices get lost or stolen.
Endpoint Backup
Securely back-up and restore files across all platforms, including automatic media backup from mobile devices.
File Versioning
Unlimited versioning preserves past iterations of files, so they can always be rolled back to recover data.
Recycle Bin
FileCloud allows you to customize recycle bin policies for data archival and deletion. You can easily recover accidentally deleted files.
View Only File Sharing
Prevent downloads, printing, or copy/paste duplication of content by restricting file shares to view-only access. For an added layer of security, share content using Secure Web Viewer.
Smart DLP
Prevent data leaks in real time with DLP rules that trigger based on smart content classification and metadata.
Digital Rights Management
Full Post-Distribution Document Control
Prevent unauthorized sharing, screenshots, copying, and printing of your intellectual property, regardless of the recipient.
Secure Document Viewer
Protect confidential files from unsolicited viewing with FileCloud’s restricted viewing mode. Protect your Microsoft Office (Word, PowerPoint), PDF, and image (jpeg, png) files in a single encrypted document container.
Screenshot/Print Protection
Use FileCloud’s screenshot and print protection feature to prevent recipients from taking screenshots or printing your private information and documents.
Access Restriction and Revocation at Any Time
Remove the risk of accidentally transmitting confidential files and enforce your policy controls, even after distribution. You can revoke file access or change view options at any time via the FileCloud portal.
Governance and Compliance
Governance
Content life cycle management, classification, and DLP capabilities in FileCloud help enterprises secure data and comply with regulations. A comprehensive Compliance Center simplifies adherence to well-known privacy and data security laws.
Smart Classification
FileCloud’s Smart Classification engine can automatically sort content into logical categories and apply metadata in minutes. Find PII, PCI, PHI, and other sensitive content quickly with AI-powered classification capabilities.
Content Retention Policies
Create policies to automate content life cycle management, from creation to archival and deletion. FileCloud offers hierarchical policies (admin, legal hold, retention, archival, and trash).
Smart DLP
Smart DLP brings real-time data leak prevention capabilities closer to the content and users to offer comprehensive protection for your enterprise data.
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